HOW ABOUT CREATING A HEALTHIER EUROPE TOGETHER?
Our client is a European Medicines Agency responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU. EMA is located in Amsterdam, Netherlands. CIVITTA in cooperation with Driessen is providing Temporary Agency Workers to the agency.
We are looking for
Administrative Assistant
In this position you will provide administrative and secretarial support to the following procedures: managing the translations process of Opinion Annexes; preparing and updating of EPARs (European Public Assessment Reports); records management of product related filing.
Your tasks will be:
- Contribute to the management and coordination of overall activities relating to pre- and post-authorisation activities;
- Provide accurate and timely administrative and organisational / logistic support in the preparation and follow-up of internal and / or external scientific, regulatory and procedural meetings;
- Prepare and ensure publication of relevant documents using pre-defined templates and formats where appropriate;
- Contribute to the management of files, statistics, data, databases, tracking lists, mailing lists and correspondence relating to the specific tasks assigned;
- Develop and update SOPs (Standard Operating Procedures), WINs (Work Instructions), user manuals, guidance documents and templates;
- Use administrative and procedural knowledge to identify potential difficulties, escalating issues to scientific staff and management as necessary;
- Contribute to the development and improvement of the processes;
- Provide regulatory and procedural support and guidance within scope; be the first contact point for the relevant internal and external stakeholders (e.g. European Commission, colleagues in other parts of the Agency, (co)rapporteurs, applicants, National Competent Authorities);
- Co-operate with colleagues across departments and divisions in the Agency.
Education and experience:
- University degree of at least of 3 years of study;
- Proven professional experience of at least 3 years;
- Experience with database management and analysis and reporting;
- In working in a regulatory environment characterised by processes and procedures, SOPs, WINs or other guidance documents;
- In document management systems and managing complex administration;
- As administrative/project/team/personal assistant;
- In organising large and complex meetings/events with multiple stakeholders;
- In stakeholder management;
- In working in the public or regulatory sector.
Skills and knowledge:
- Administrative skills;
- Excellent attention to detail;
- Excellent organisational and time management skills;
- Excellent communication skills;
- Excellent team working skills;
- Strong ability to follow detailed processes and procedures;
- Tact and discretion in the handling of confidential files and information;
- Knowledge and understating of commonly used IT tools, applications and systems, including MS Office, teleworking tools and meeting platforms;
- Proof-reading skills;
- Level C1 in spoken and written English.
What we offer:
- A fulltime, temporary job from 28/06/2023 - 28/11/2023;
- Salary between 3325.77 and 3762.88 euro gross per month, depending on your qualifications;
- 25 vacation days if you work 40 hours per week a full year;
- 8.33% holiday allowance;
- Pension after 8 worked weeks;
- Opportunity to work in the multicultural environment of a prestigious public EU Agency with career opportunities;
- Interesting and challenging work with a healthy work-life balance;
- Regular training and personal development program.
Please apply through the link and send your CV and a brief motivation letter.
https://tinyurl.com/5n975uj3
Job Types: Full-time, Temporary
Salary: €3,325.77 - €3,762.88 per month
Work Location: In person
Expected Start Date: 28/06/2023
